File Clerk

We are actively recruiting a dependable and focused Remote File Clerk who will be responsible for maintaining continuous updates to our company's databases. In this role, you will be in communication with both internal employees and customers to collect information, which will be accurately and promptly entered into relevant databases. Â Key responsibilities: Â Intake & indexing: Receive files from shared inboxes, portals, internal ticketing tools, and cloud folders. Confirm document type, required fields, signatures, and attachments. Index each record using standard metadata (client/project ID, date, document category, version, region). Â Document organization: Apply standardized naming conventions and folder structures. Convert formats when needed (PDF merge/split, image-to-PDF, compressing, version labeling). Maintain controlled libraries (final vs draft vs archived), including retention tags. Â Quality control Perform daily spot checks for duplicates, misfiles, missing pages, and unreadable scans. Flag exceptions and route them to the correct owner with clear notes. Maintain error logs and contribute to process improvements that reduce rework. Â Records governance & compliance: Handle sensitive records with strict access controls and confidentiality. Follow retention …